Logistics & Administration

Are you a highly organised and proactive professional with experience in logistics and administrative tasks? At HRS Heat Exchangers, we are looking for a Logistics & Administration team member to support our operations and contribute to the efficiency of our business processes.

Key Responsibilities:

✔ Coordinate and track shipments to ensure timely delivery of goods.
✔ Liaise with suppliers, carriers, and customers to manage schedules and resolve issues.
✔ Prepare shipping documents including bills of lading, invoices, and packing lists.
✔ Monitor inventory levels and support inventory management.
✔ Maintain accurate records of shipments, deliveries, and inventory.
✔ Provide general administrative support (phones, emails, office supplies, etc.).
✔ Assist in preparing reports, presentations, and correspondence.
✔ Organise and schedule meetings, appointments, and travel.
✔ Maintain both digital and physical filing systems.
✔ Assist with invoice and expense report processing.
✔ Act as a point of contact between logistics and other departments.
✔ Handle internal and external inquiries professionally.
✔ Support the coordination of company events and meetings.
✔ Identify process improvement opportunities in logistics and admin.
✔ Assist in implementing new procedures and tools.

Requirements:

Education: Degree in Business Administration, Logistics, or related field (preferred).

Experience: At least 2 years in a logistics, administrative, or support role.

Skills:

• High level of English (spoken and written).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Basic understanding of logistics and supply chain principles.
• Experience with logistics software and ERP systems is a plus.
• Excellent organisation and time management.
• Accuracy, attention to detail, and multitasking ability.
• Strong communication skills and problem-solving mindset.
• Ability to work independently and as part of a team.

Interested? We’d love to meet you!